305 Seventh Avenue
New York, NY 10001
Tel: 212-242-2022
Fax: 212-242-7955
Copyright 2006
Chamber Music America
Site Design:
Canfield Design Studios
Programming & Hosting:
Metarhythm
|
|
 |
|
Exhibits, advertisements, and promotions at the CMA conference reach the 700 artists, presenters, managers, publishers, and other chamber music professionals who attend each year. Please select the options that best suit your needs and budget.
To reserve your table, place an ad, or for additional information, contact Brenden O'Hanlon at (718) 812-8826 or bohanlon@chamber-music.org.
Exhibit Tables
Exhibit tables are centrally located for easy access and visibility throughout the conference. In addition, specifically designated exhibit hours are scheduled every morning and afternoon through Sunday morning.
- Atrium Table
(30" x 72") – $525
- Plymouth Room Table
(30" x 72") – $460
- Nederlander Room Table or
New Amsterdam Room Table
(30" x 72") – $425
CMA exhibits are tabletop displays, not pipe-and-drape booths. Displays
should fit on and immediately in front of the table. Atrium tables are located in the central space of CMA's meeting area. Ballroom tables (Plymouth Room, Nederlander Room, New Amsterdam Room) are in rooms that open directly onto the Atrium space. All tables include one complimentary registration.
Atrium tables are limited, and orders will be taken on a first-come, first-served basis. Payment must be received by November 30 or you may forfeit your reservation. Please review the floor plan above to guide you in your choice of table.
Exhibit Information & Policies
A full exhibit table may have only one table sign. Your sign will read exactly as you indicate on the registration form.
Non-members may purchase an exhibit table at prices designated on the form. This purchase includes one complimentary conference registration; any additional registrants in the delegation will be charged the non-member rate of $375/person.
Only the individuals registered with an exhibitor's delegation are allowed to staff that exhibit table. Managers may bring roster artists as part of their delegation, but their name badges will carry the name of the exhibiting organization, not the ensemble. Non-member roster artists attending as part of their managers' delegations must pay the non-member rate of $375/person.
Open Sound Policy
Open sound is allowed for instrument makers only, and all such exhibitors must purchase Ballroom tables. CDs and videos of all exhibitors must be listened to on headphones.
Overnight Security
There will be overnight security in the exhibit area on Thursday, Friday, and Saturday.
Tabletop Displays
If your display extends three feet or more above the table, please note this on the registration form, so that CMA may place your table where it will not affect other exhibitors' sightlines.
Box Shipping*
For security reasons, the hotel will not accept boxes dropped off in person at the hotel prior to the setup hours. You must either bring in the boxes yourself during setup or ship them ahead of time through a licensed carrier (such as FedEx). NOTE: The hotel assesses a $5/box receiving fee on shipped boxes.
Electrical Connections and Banners*
Electrical connections for audio, video, or computer equipment must be purchased directly from the hotel. If you wish to hang a banner, notify us on the registration form, so that CMA can arrange for your table to be against a wall. NOTE: Hotel staff must hang the banner and will assess a fee.
*An order form for both of these services will accompany your registration receipt.
OTHER PUBLICITY OPTIONS
Program Book Ad – $300/page
Place an ad in the conference's program book, distributed to all conference attendees and consulted throughout the weekend. All ads are full-page, black & white. Space reservation deadline is November 17; materials due December 3.
Tote Bag Insert – $325/piece
Include a brochure, flyer, or CD in the tote bag or registration folder given to all attendees. Materials are due in the CMA office by December 21.
Hospitality Sponsorship – $300
Host one of the coffee breaks at the conference and be acknowledged with signage during the breaks and recognition in both the Conference Program Book and the March/April issue of Chamber Music magazine.
Premium Sponsorships
Organizations can maximize their exposure by sponsoring the conference folders, internet kiosks, or conference lanyards and name badges.
For more information on these and other opportunities, contact Brenden O'Hanlon at (718) 812-8826 or bohanlon@chamber-music.org.
Mailing Lists – $80/set pre-conference * $90/set post-conference * $60/presenter list
A mailing targeted to conference registrants is an excellent way to inform attendees about events taking place in the New York area around the conference time or to strengthen relationships formed at the conference. The pre-conference mailing list contains all registered attendees as of November 30 (order by November 30; lists mail on December 5). The post-conference mailing list is a complete set of all conference attendees and will be mailed to you immediately after the conference. The presenters-only list contains all registered presenters as of November 30. Email econference@chamber-music.org. or call (212) 242-2022 ext. 17 for more information.
|
|
